Access Rights Overview

Mooncamp was designed to promote transparency and collaboration while maintaining control over access rights. Our comprehensive permission system allows precise control over how team members interact with goals, dashboards, and other resources. Whether sharing company-wide goals or working on private objectives, Mooncamp’s access rights ensure everyone has the appropriate permissions to collaborate effectively.

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For which resources can access rights be set?

Currently, there are five different types of resources in Mooncamp that can be associated with access rights:

• All goal types (e.g., annual goals, OKRs, initiatives, etc.)
• Dashboards
• Planning spaces
• Check-in templates
• Check-in schedules

The different levels of access rights for these resources all follow the same basic pattern, with some specific variations:

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Adding, editing, and removing access rights for resources

To change access rights for a goal, for example, simply click on Share in the top right. A popup will open:

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Adding and editing access rights for resources

1. Click on an existing access option for a group to change or remove the permission for that group.
2. Click on Add people to add permissions for new groups of people. You can choose from the following options:
   • Users: Select specific persons to grant them access rights.
   • Team: Select a team to grant access rights to all team members.
   • Properties of type Select or Multi-Select: Any User property of type Select or Multi-Select (such as “Location”) is available as an option.

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Removing access rights for resources

Click on an existing access option for a person or group of people and select Remove or No access for teamspace permissions or for other workspace members under the General access section.

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Highest permission wins principle

Mooncamp always considers the most comprehensive access level granted to a user. This is evaluated across all permission levels:

• Creator permissions (creators of a resource always have Full Access)
• Local permissions on the resource (e.g., “All users with property Location = Berlin”)
• Teamspace permissions (on goals)
• Permissions from access groups

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Access control of goals: Teamspace permissions

Permissions at the teamspace level allow goals created within a teamspace or assigned to a team to inherit their access rights from these teamspace permission settings.

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Settings for teamspace permissions

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Where can I find the settings for team permissions?

The team permissions are located in the Team settings of the respective teamspace. There are three ways to access them:

1. Through the Team settings of the teamspace

2. Through the sidebar by clicking on ... next to the team name.

3. Through the Teams page within the workspace settings

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Access groups in teamspaces

There are three default groups at the teamspace level:

• Team owners (have full access to goals within the teamspace)
• Team members
• Everyone else in the workspace (all workspace members who are not part of the team)

Additionally, further groups or individual users can be added.

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When are goals linked with teamspace permissions?

• Goals created within a teamspace are automatically linked to the teamspace permissions
• Goals assigned to a team via the Team property (e.g., in the goal detail view or in a table view of goals) are linked to the teamspace permissions
• A goal can be assigned to multiple teams, which results in it being linked to the permission settings of the respective teamspaces
• When a goal is removed from a team, the link to the teamspace permissions is removed

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Adjusting linked access rights

Users can adjust the access rights acquired through a link:

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Extending access rights

When access rights are extended on a goal, the link to the teamspace permissions remains. This means that changes to the teamspace permissions will still be transferred to the goal.

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Restricting access rights

When access rights are restricted on a goal, the link to the teamspace permissions is removed. This means that changes to the teamspace permissions are no longer automatically transferred to the goal.

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Restoring the link

Separated links can be restored by clicking on Restore. This resets the access rights on the goal to the current state of the teamspace permissions that were originally linked.

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Subgoal permissions and copying goals

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Subgoal permissions

When a sub-goal is created within a goal, it receives a copy of the parent goal’s permissions. The permissions of the sub-goal can be adjusted manually if needed.

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Copying goals

When copying a goal, all access rights of the original goal are transferred (including linked access rights and manually added permissions)

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Access control of goals: Default access rights for the workspace

In addition to access control at the teamspace level, admins also have the option to set default access rights for the entire workspace. This default access right serves as a “catch-all rule” for all goals that are not assigned to any team (and therefore not linked with teamspace permissions). All goals that are created outside of teamspaces will be initialized with these default permissions. If these goals are subsequently assigned to one or more teams and the teamspace permission levels of these teams are higher than the workspace default permissions, the default permissions are overwritten. Furthermore, all teamspaces that are created after the default access rights have been set will also be initialized with these default permissions. You can configure the default access settings in the workspace settings under Goals > Settings.